How to Record Meeting in Microsoft Teams with Ease [PC/Mobile]

Microsoft launched Teams as a platform that offers workspace conversations, team chat and video conference in 2017. Through the COVID-19 pandemic, Teams gains a rapid growth for more and more businesses switch face-to-face communication to remote work. Also, its close integration with other Microsoft applications - Word, Excel, PowerPoint and more - attracts more customers.

In a Teams meeting, you can discuss anything about work with colleagues and clients hassle-free. But, it is a quite hard mission to get all details even though you are a fast note-taker. To record the meeting is the best way for your to review it later or share with people who can’t attend without missing important content. How to record a meeting in Teams? Here, we would like to introduce multiple ways to record Microsoft Teams meeting on PC and mobiles. You can also find the solution to record a meeting in Teams anonymously without anyone knowing.

How to Record a Meeting in Teams on PC

Microsoft Teams builds in a native recording feature allowing you to capture video, audio and screen sharing as a participant while third-party screen recorder is a good choice to record Teams meeting secretly or as a guest.

How to Record Meeting in Teams with Built-in Recorder

Microsoft users are allowed to record any Teams meeting and call. But, there are some important notes you should keep in mind.

1. You need IT admin to enable the recording feature.
2. Meeting organizer and people from the same organization - who has any license of Office Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials - can start and stop recording.
3. Guests, anonymous and people from another organization can’t record meeting in Teams.

If everything is well done, please follow the step-by-step guide to record a meeting in Teams.

Step 1. Start or join in a meeting using the app or the web on PC.

Step 2. Go to meeting controls. Click the More Actions (...) button and select Start recording.

Step 3. Click More Actions (...) button on meeting controls and select Stop Recording.

Step 4. A pop-up appears asking you whether you want to stop recording the Teams meeting, click Stop recording to confirm.

What’s More You Should Know:
● Privacy: A notification is sent to all participants to tell them that you are recording a meeting in Teams.
● Recording Time: The recording stops once everyone lefts the meeting if you don’t manually stop it. The recording will automatically ends after 4 hours if someone forgets to leave.
● Storage Location: Recordings is automatically saved to SharePoint (for channel meetings) or OneDrive (for other types of meeting).

Teams doesn’t allow you to make multiple recording of the same meeting at the same time. That is, you can’t start recording if someone else makes recording. No matter who record a meeting in Teams, that recording will be stored to cloud and available to all participants.

How to Record Teams Meeting Without Anyone Knowing or As a Guest

It is indeed a trouble for you that Teams sends the recording notification and disallows guest to capture the conference. iTop Screen Recorder is the solver that not only enables you to record a meeting in Teams secretly but also gives guests a chance to record the meeting.

iTop Screen Recorder - Record Meetings, Webinars & Lessons

• Record online meetings, lectures with audio
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• Take notes and draw remarks during recording

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iTop Screen Recorder highly praised for its ability to capture anything on your screen. No matter what you are doing now, starting an Teams meeting, watching a YouTube video, using a program or playing a game, it can record the screen with high quality. No one knows your action due to offline recording. You can break all online restrictions to record a meeting in Teams hassle-free.

It enables you to record part of screen (for example, only the meeting window) or full screen if you have set full-screen mode in Teams. It supports audio and webcam recording. Both internal and external devices can be detected and recorded. That is, you can record Teams meeting with audio and yourself at the same time. Also, it delivers great performance to record with no lagging and no time limit.

In the following, let’s get how to record a meeting in Teams with iTop Screen Recorder.

Step 1. Download and install it on your PC. It is fully compatible with Windows 11, 10, 8 and 7.

Step 2. Join in the meeting and launch iTop Screen Recorder. Select recording area, full screen or manually select the region/window or fixed ratios.

If you select region, a red box will be appear, drag and crop to make the box completely fit the meeting window.

Step 3. Click the red REC button to start recording. After 3-second countdown, the recording control bar appears. Click the square icon to stop recording. 

The recorded file will be automatically listed in My Creations once you stop record. You can click More (...) button to preview, edit and directly upload it to YouTube, Instagram, Facebook or cloud service.

Also Read:
>> How to Record Zoom Meeting Without Permission
>> How to Record a Google Meet with Recording Extension

How to Record a Meeting in Teams on Mobile

Microsoft launched Teams app for iOS and Android device as well. Update to the latest version of the app and you can start, stop and view meetings. But, you can’t record Teams meeting as a guest and all attendees will be notified when you start recording.

It shares a similar progress to record a Teams meeting on mobile as on PC. Follow the guide.

Step 1. Launch Teams app on your iOS or Android device. Start or join in a meeting.

Step 2. On meeting controls, click More options (...) and select Start Recording to record the meeting.

Step 3. On meeting controls, click More options (...) and select Stop Recording to finish your recording.

Besides Teams app, the built-in screen recorder in iOS/Android is available to record a meeting in Teams on mobile secretly or as a guest.

Step 1. Start and join in a meeting in Teams.

Step 2. Start recording.

● For iOS: Go to Control Panel and select Record button. It will start recording after 3-sceond countdown.
● For Android, go to Quick Settings and select Screen Recorder. Click Start and the recording begins after countdown.

Step 3. Stop recording.

● For iOS, you can tap the red status bar at the top of your screen and select Stop. Or, go to Control Panel and tap the red Record button.
● For Android, swipe down from the top of the screen and select Tap to stop.

The recording will be automatically saved to your Photos or Gallery app.

Note: The inbuilt recording feature is available for iOS 14.0 or later/Android 10 or later.

Conclusion

Well, we have shown multiple ways of how to record a meeting in Teams. Teams has a native recording feature helping meeting organizer and participants to capture the meeting. However, every attendee knows that you are recording and guests are not able to do it. To eliminate the restrictions, it is highly suggested to try a third-party program. iTop Screen Recorder, the best screen recorder for Windows 10, 8, 7 and the latest 11, enables you to record Teams meeting with no limitation at all. It can capture every detail in meeting and delivers high video/audio quality. If you are trying to record Teams meeting on mobile secretly or as a guest on mobile, iOS/Android built-in screen recorder can satisfy you. Pick the one you like and record meeting in Teams hassle-free.